Information under Section 4 of the Right to Information Act, 2005

1.The particulars of its organisation, functions and duties.
The Department of Physics aims to impart quality education in physics to the undergraduate and postgraduate level students as well as carrying out research both at the doctoral and postdoctoral level.

The Department is also actively engaged in curricular and extra-curricular and co-curricular activities for the better overall growth of its students.
2.The powers and duties of its officers and employees.
The teaching faculty is actively engaged in teaching, research and guiding the students at different levels. Faculty members are also engaged in active research of their own apart from fulfilling giving extension lectures outside the department.
3.The procedure followed in the decision making process, including channels of supervision and accountability.
At the department level, all the decisions are taken as per the Rules and Regulations of the University. As per Panjab University Calendar Vol. III, there are three statutory committees, i.e., Academic Committee, Administrative Committee and Technical Committee and their respective functions are prescribed at page 386 of P.U. Cal. Vol. III. All the matters regarding admissions and migration are placed before the Board of Control, which is constituted by the university every year. All the decisions are taken by the appropriate committees/bodies of the department.
4.The norms set by it for the discharge of its functions.
All the functions are discharged by following democratic process by appropriate bodies/ committees constituted under the Rules and Regulations of the University.
5.The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions.
All the Rules and Regulations, instructions/manuals are given in the Panjab University Calendars which are available on the website of the university and no separate rules, regulations, manuals etc. are held under the control of the department as such except those records which pertains exclusively to the Department of Physics.
6.A statement of the categories of documents that are held by it or under its control.
Attendance registers, stock register, fee receipts, bank account, admission forms of students, internal assessment awards, correspondence files pertaining to the department, service books of teaching and non-teaching staff etc. are held in the office of the department.
7.The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof.
The department has a Physics Association. It has also formed its Alumni Association of the old students, faculty and staff.
8.A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public.
Under the relevant Rules and Regulations of the university, the Board of Control, Academic, Administrative and Technical Committees are yearly constituted to discharge their respective functions as given in the Panjab University Calendars. The department also constitutes relevant committees to deal with seminars, tours, and extra-curricular activities.
9.A directory of its officers and employees.
The directory of the teachers working in the department is available on the website of the Department of Physics. Since the staff keeps on changing/ transferred in the university, their complete record is available with the Establishment Branch of the University.
10.The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations.
The record of monthly remuneration received by each of the officer and employee of the department is maintained by and held under the control of the Accounts Branch of the university.
11.The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made.
The budget allocation is also made by the university for every financial year and the details of which are available with the Budget Section of the university.
12.The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes.
All programmes are executed after the approval of the appropriate bodies. The total amount allocated and utilised for any programme is subject to the approval of the auditors (appointed by the Govt.) and prior approval of the competent authorities. The beneficiaries of such programmes are mainly the students and staff members working in the Department of Physics.
13.Particulars of recipients of concessions, permits or authorisations granted by it.
The department receives fees from the student as prescribed by the university from time to time. All concessions including fee concession are given to the students under the rules and regulations of the university.
14.Details in respect of the information, available to or held by it, reduced in an electronic form.
The information pertaining to the faculty members and the students is reduced in an electronic form and is available in the Computer Unit of the university.
15.The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use.
The facilities of the department are primarily available to the students and staff of the department. The timings of opening and closing of the department and its office is as per the directions of the university. Likewise it follows the academic calendar (including holidays) as prescribed by the University.

The library and reading room of the department is open from 9:00 a.m. to 5.00 p.m. from Monday till Saturday and it is primarily available for use to the students and the faculty members.

The department has a computer laboratory for providing various networking and computing services to the students.
16.The names, designations and other particulars of the Public Information Officers.
Prof. Navdeep Goyal, Chairperson, is the Public Information Officer for the information held by the Department of Physics, Panjab University, Chandigarh. His contact number is 0172-2541741.
17.Such other information as may be prescribed; and thereafter update these publications every year.
The Department of Physics has its own website and the important information is displayed on the said website from time to time.

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